How to Convert ALL CAPS to Upper-and-Lower Case Letters in MS Word 2010

By Ugur Akinci

© Ugur Akinci
Here is a useful tip that may one day save you precious time effort when editing a MS Word 2010 document.
Imagine you have a text or list which is typed in ALL CAPS:
MS Word 2010 Convert All Caps to Upper and Lower Case Letters 1
How are you going to convert this list into a normal upper-and-lower case text?
EASY!
Follow these steps:
(1) Select the whole text.


(2) Press SHIFT + F3 and the text is transformed into an all lower-case formats:
MS Word 2010 Convert All Caps to Upper and Lower Case Letters 2


(3) Press SHIFT + F3 one more time and the first letter of every line/sentence is re-converted to upper-case:
MS Word 2010 Convert All Caps to Upper and Lower Case Letters 3
Don’t forget to do any minor edits that’s necessary, like (in the above example) typing an upper-case “E” for “english”, etc.

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About Ugur Akinci

16 Comments

  1. Connie Balcher on March 31, 2011 at 6:36 am

    Thanks for the tip. I had no idea about this, and it will save me lots of time.



    • admin on March 31, 2011 at 9:37 am

      Connie, I’m glad you liked the tip. Take care! Ugur



  2. Rod on October 23, 2011 at 7:25 am

    Great Tip.
    Thank you.



    • admin on October 24, 2011 at 10:09 am

      Rod, no problem. Thanks for reading TCC. Ugur



  3. Jenny on November 16, 2011 at 2:15 pm

    Thank you! Thank you! Thank you!! This saved me so much time at work.



    • admin on November 17, 2011 at 5:19 pm

      You’re most welcome Jenny! Glad to be of help. Ugur



  4. outtanames999 on December 27, 2011 at 5:18 pm

    This built in functionality in Word is actually not that useful to anyone who spends a lot of time in word (I wrote a book in Word). In Word 2003 I assigned a macro to a key combination Ctrl Shift K that enabled me to cycle through all lowercase, Title Case, UPPERCASE, and Small Caps. That was very useful. Guess I’ll have to recreate in Word 2010.



  5. Becca on February 15, 2012 at 10:59 pm

    However, each of the items in the list look as if they are titles of chapters in a book or sections of a presentation. Each word should be capitalized sans articles and short prepositions. For example:
    3. Characteristics of a Good Technical Writer



    • admin on February 15, 2012 at 11:32 pm

      Becca, thanks for the feedback. Technically you’re correct of course but those lists are provided only to illustrate the technique in question. Thanks for contributing to TCC. Regards, Ugur



  6. James Thomas on March 13, 2012 at 11:58 pm

    This did not work with Word X for Mac



    • admin on March 14, 2012 at 8:39 am

      James, thanks for writing. That may very well be the case. All the posts in this blog are written for Windows machines unless it’s stated otherwise.



  7. Grant on June 4, 2012 at 10:20 pm

    Thank you for that. Do you have a list of other shortcuts with their functions? Best to know before I get inquisitive and press something like shift-F5 then find later that, for example, something like the 5th word on every 5th page has been altered. Please email me as well as responding to this forum.



  8. Thomas Bitner on October 24, 2012 at 5:53 pm

    The question I read dealt with Excel, not Word. Word has a ribbon button that does the conversion – Excel doesn’t.



  9. jimstark on December 10, 2012 at 1:43 pm

    This shortcut only brought up the paragragh options. In Word 10 this function is on the Home ribbon in the font area. Hover until you see Change Case.



  10. Convert Text To All Caps Microsoft Word – Information on February 4, 2016 at 12:22 pm

    […] How to Convert ALL CAPS to Upper-and-Lower Case Letters in … – © Ugur Akinci. Here is a useful tip that may one day save you precious time effort when editing a MS Word 2010 document. Imagine you have a text or list which is … […]



  11. Helene on August 13, 2016 at 9:08 pm

    Doesn’t work in Word 2011.