MS Word
How to Apply Multilevel Numbering to a MS Word Technical Document
© Ugur Akinci Some documents like software or legal documents require multilevel numbering of headings that look like the following: Imagine you have a Word document like the following: To attach a multilevel number to each heading, first make sure all your headings are assigned one of the heading styles in the style set you…
Read MoreHow to Configure Line and Page Break Options for MS Word Documents
Click the lower-right corner of the Paragraph pod on the Home tab: This will display MS word’s Paragraph dialog box. Click and select the Line and Page Breaks tab for the following line and page break options: Select Widow/Orphan control check-box to prevent MS Word from splitting up a paragraph such that a single line ends up displayed at the top of…
Read MoreHow to Change the Page Orientation of a MS Word Document Page
© Ugur Akinci Let’s say you have a portrait-orientation MS Word document but you’d like to insert a LANDSCAPE orientation page in the middle of your document to accommodate a map or a wide table. Since MS Word does not support the “master pages” paradigm, you cannot just switch from a Portrait page template (master page) to a Landscape page…
Read MoreHow to Create a New Paragraph Style in MS Word 2007 and 2010 by Selecting Edited Text
© Ugur Akinci You can create a new paragraph style in MS Word 2007 and 2010 by selecting an edited paragraph and assigning its style as a new paragraph style. For example, let’s say you’d like to have all your examples display as indented text, with italicized fonts. Let’s say this is the paragraph we’d…
Read MoreHow to Insert a Manual TOC to a MS Word Technical Document
How to Insert a Manual TOC is a skill that may come in handy with some documentation projects. Did you know that your heading text in a MS Word document and the TOC text (that points at that heading) do not need to be identical? There’ll be times when you may not want MS Word…
Read MoreHow to Add Running Headers or Footers to a MS Word Technical Document
© Ugur Akinci You can add running headers (also called “running headings”) or running footers to a MS Word technical document so that the text of the selected heading style is automatically printed as a “header” or “footer” either at the top or bottom of every page. Such running headers are useful in identifying the section or chapter that…
Read MoreHow to Print Invisible TOC and Index Markers of a MS Word Technical Document
A well designed and written index is an indispensable component of any technical document. As an indexer and technical author there might be occasions when you’d like to print a list of invisible TOC and index markers of a MS Word Technical Document which is a task that requires some experience. In this post we…
Read MoreD.A.R.T Macros for Pharmaceutical and Regulatory Technical Writing with MS Word
The D.A.R.T.(Document Authoring and Readiness Tool) system of integrated MS Word macros does not offer any “structural authoring” functionality like some other Word macro systems do. For example, in my own field, “single s ourcing” is an important feature that saves untold hours by generating different deliverables from the same single source file. However, D.A.R.T. provides formidable standardization for text,…
Read MoreHow to Embed a Numbered List into a MS Word Paragraph
It’s easy to transform a group of MS Word statements into a numbered list. You just select them and then click the numbered list button on the tool bar. There are many reasons why one would choose to use a numbered list. Some of these reasons include: Easier to read, especially when the list is…
Read MoreHow to Display the Yellow Marker Easily to Highlight a MS Word Document
© Ugur Akinci Would you like to have a digital yellow marker to appear instantly when you need it to mark the important parts of your MS Word document? You can do that easily with a shortcut. Let’s say you have this document: You need your yellow marker? Just press Ctrl + Alt + H…
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