Posts Tagged ‘MS Word’
How to Create a MS Word Form Letter in 15 Seconds
Are you sending the same letter over and over to different individuals on different dates? There is a way to automate that process. You can actually create such a form letter within 15 seconds: 1 second to create the letter, and 14 more to change the name and address as appropriate. In this method even…
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How to Split a MS Word Paragraph into Individual Sentences
Introduction In MS Word, a paragraph is a block of text that follows one after the other. It is a block of text that follows one after the other and is indicated by a blank line between paragraphs. How to Split a Paragraph Imagine you have a long text made up of a single paragraph.…
Read MoreHow to Insert Text Above a Table in MS Word
© Ugur Akinci Sometimes it’s difficult in a MS Word document to enter text before a table, especially if the table is the very first thing on the first page of a document, like the following: To insert a text before the table, just insert your cursor in the first cell of the table (top-left…
Read MoreHow to Use MS Word’s Hide Text Function to Create a Conditional Text Effect
MS Word does not have a dedicated “Conditional Text” functionality like Adobe FrameMaker does. But by using Word’s “hidden text” functionality, you can achieve a similar “conditional text” effect. Imagine you are writing a Thank You letter to your customers for buying two different types of products, with hard-to-remember serial numbers and images: MAXI JUICER…
Read MoreHow to Remember When to Spell Out Numbers in MS Word
Here is an easy way to remember when to spell out numbers in MS Word… You probably wonder when to write a number in Arabic numerals and when to spell it out openly. You don’t have to guess that anymore. MS Word has a grammar setting that lets you know whether you are doing it…
Read MoreDifferent Word Count Options in MS Word
There are different Word count options in MS Word. There are several ways to count the words automatically in a MS Word document. Here is a sample MS Word document with body text, text box, end note, and footnotes: (Click to enlarge the image) 1) Count every word, EXCEPT textboxes, footnotes and endnotes The first one…
Read MoreAn Excellent and (Free) PDF to MS Word Converter
© Ugur Akinci Here is an excellent PDF to MS Word converter that I’ve tried for two large documents, one 10 Megs and the other 25 Megs in size. Both documents were converted without a hitch. With other documents that had sophisticated visual design and formatting, the utility created some formatting issues (see below) but…
Read MoreHow to Insert Multiple Independent Numbering Sequences into MS Word 2007 Document by Using SEQ Field Codes
© Ugur Akinci Numbering is one of the weaknesses of MS Word unless of course you know how to do it right. If you try to maintain multiple numbering sequences by just using the numbering tool that Word offers by tool on the tool bar, you are doomed. I guarantee you your numbering system will…
Read MoreHow to Insert an Independent Numbering Sequence into a MS Word 2007 Technical Document with SEQ Field Numbering Code
© Ugur Akinci Imagine you would like to insert a series of “POINT TO REMEMBER” notes into your technical document. But there are three tough conditions to meet: These notes are not styled with any of the existing paragraph styles. You want them to be numbered sequentially: “POINT 1 TO REMEMBER”, “POINT 2 TO REMEMBER”, etc. When…
Read MoreHow to Include Chapter Numbers in MS Word Figure Captions
© Ugur Akinci Imagine you have the following two photos in Chapter 2 of your MS Word technical document: You would like to include chapter numbers in the captions of these photos so that they will read as follows: Figure 2-1 ATM Machine Figure 2-2 Laundry Room To include the chapter numbers automatically in all…
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